Academic Administrative Assistant
American University of Bahrain, Bahrain

The American University of Bahrain (AUBH) invites applications for a full-time position as Academic Administrative Assistant. An Academic Administrative Assistant supports the Deans of the Colleges at AUBH. Their main duty is to provide academic assistance with respect to the line of work of the Dean.
Duties and Responsibilities include:

• Provides administrative support to the Assistant Manager of Academic Affairs and Dean.
• Schedules, plans, and coordinates work actions of the Dean.
• Receive and respond to enquiries concerning program matters from faculty, students, external organizations, and members of the public.
• Collects, organizes, and analyzes data for specialized reports, as requested.
• Coordinates the collection and preparation of operating reports in addition to coordinating the archived documents/SharePoint.
• Assists Deans in the development of the university’s policies and procedures documents, where relevant.
• Provides administrative support by scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
• Supports the Deans with onboarding of new faculty in the college (i.e., contact HR, IT and Librarian to help in settling a new faculty).
• Liaise with Program Coordinators and faculty in coordinating the applications for internships- in coordination with AUBH career center- and capstones.
• Liaise with faculty and Deans in coordinating for field trips and invitations of guest speakers.
• Other duties as assigned by the Dean and the Assistant Manager of Academic Affairs..

Requirements

Qualifications and Experience required:

• Associate degree in business/engineering or equivalency.
• No minimum professional work experience is required.
• Demonstrated human relations and effective written and verbal communication skills are required.
• Knowledge of basic bookkeeping practices and direct supervisory experience are preferred.

Job Rewards and Benefits