To work using detail orientation, excellent organization skills and ability to manage priorities targeted at managing smooth office operations and aim to handle the company’s administrative functions in a professional manner.
Possessed enough experience in handling an administration job which is capable to handle a stressful job in no limitation until deadline will suceed.
FUNDAMENT
June 2017 – Present
Construction Company
Job Description:
Administration and Secretarial Supervisor /Purchase Officer
Duties:
Secretary Head of Department - over viewing / monitoring and giving guidance of the work of 5 Secretaries in the firm that includes writing correspondences, contract making, prequalification applications, chatting down minutes of meeting and attending the reception area.
•Reporting direct to Managing Director including attending his personal matters.
•Rendering an administrative assistant to Executive’s Management of the firm.
Purchase Officer - assisting the Head of the Department during her leave / absence that includes working with the local market and international purchases.
Local purchases - building materials and includes the sub-contractor job.
For international purchase, most of the things we do are the finishes and machineries from China, Italy, Germany and Russia.
We are using an ERP Software – Diamond.
ERA CONSTRUCTION
ERA PROJECTS
April 2016 to September 2017
Real State / Developer / Construction Company
Job Description:
Secretary / Document Controller / Purchaser
Duties
Executive Secretary - reporting direct to the Managing Director.
•Type correspondence, reports, business letter, minutes of meeting or office memorandum and other documents relevant to construction.
•Keeping the schedule of my Managing Director on track.
•Maintain office files and confidential information like Sales information system, fax, training files etc.
•Sort and distribute incoming mail, faxes to areas and staff within the Organization, and dispatch outgoing mails, invoices, LPO etc.
•Maintaining the entire incoming and outgoing documentation.
•Perform general clerical duties.
•Maintain hard copy and electronic filing system. (Scanning internal documents, invoices, PO, etc.,….) .
•Answer telephone calls, attend to visitors and assist other staff in the organizations with their needs (for around 60 employees at office).
•Operate a range of office machines such as photocopiers, computers and faxes and maintaining inventory and issuance of the office stationeries.
FUNDAMENT S.P.C. (Bahrain)
July 2010 to April 2016
Construction Company
Job Description:
1. Assistant Secretary at the same time Receptionist and Document Controller plus Assistant Purchaser
2. I was promoted to Executive Secretary at the same time handling the Office Administration that includes IT job.
3. Transferred to HR Department as HR Administrator from 9months.
4. Office Manager at present.
Duties
HR Administrator – I am reporting to HR Manager
•Doing the Leave Application, Settlement, sick leave, attendance and payroll.
•To ensure filling system of the each employee is properly right and archived into a softcopy.
•Responsible of itinerary and tickets.
•Applying for internationally visa including hotel booking and etc.
•Using ERP Software (DIAMOND) to enter details of each employees including attendance, tickets and etc.
•Handling car and project insurances to ensure its all updated.
IT Technician
•Connecting and installing printer
•Install the email id using the MS Outlook in mobile and computer.
•Making a new sharing folder from the server and connect to each employee.
•Internet connection and trouble shooting.
•Executive Secretary - reporting direct to the Managing Director.
•Type correspondence, reports, business letter, minutes of meeting or office memorandum and other documents relevant to construction.
•Keeping the schedule of my Managing Director on track.
Document Controller / Assistant Secretary / Receptionist
•Maintain office files and confidential information like Sales information system, fax, training files etc.
•Sort and distribute incoming mail, faxes to areas and staff within the Organization, and dispatch outgoing mails, invoices, LPO etc.
•Maintaining the entire incoming and outgoing documentation.
•Perform general clerical duties.
•Maintain hard copy and electronic filing system. (Scanning internal documents, invoices, PO, etc.,….) .
•Sign for, distribute and send packages/courier.
•Answer telephone calls, attend to visitors and assist other staff in the organizations with their needs ( for around 60 employees at office).
•Operate a range of office machines such as photocopiers, computers and faxes and maintaining inventory and issuance of the office stationeries.
•Set up and coordinate meetings and conferences.
•Perform other related documentation activities as required by the management.